Checklists for Portable Operations

Nothing can bring a portable radio outing to a screeching halt faster than forgetting to pack a critical item—an adapter, a cable, or heaven forbid, a radio. Been there, done that. My solution is a detailed checklist for such occasions.

At some point in my life, I became an obsessive checklist maker. Back when I was still working for a living, I relied heavily on checklists for my daily to-do list, things I needed to prepare for meetings, and the like. I naturally carried that habit over into my ham radio hobby.

Ham Radio Checklists

I keep a variety of checklists handy for different types of operating. A few of my standard checklists are:

  • Hiking
  • Bike-portable
  • Stationary-mobile operating from my truck
  • Operating from the camper

I also keep some checklists for some special events:

  • Field Day
  • Our annual summer vacation

For those one-off, ad hoc events, I sit down in advance to prepare a special checklist of things I need to take. 

I know all this sounds like a no-brainer, but I wasn’t blessed with the greatest of memories. When I try to take a shortcut around this process, the risk of forgetting an important item goes way up.

Preparing the Checklist

When developing a checklist, I do a mental walk-through of my setup in the field. I simply try to visualize setting up and make a detailed list of the things I’ll need. This method works for simple setups. For more complex set-ups, I sketch it out on paper and make my checklist from that.

An even better approach is to assemble the equipment at home. Then you can do a detailed inventory of your equipment to form your checklist.

When I prepare a checklist, I first list out the containers (backpack, box, bag, etc.) that I’ll be using to carry the equipment. Next, I list out everything that needs to be in those containers. I indent these items on the checklist below the container.

As items are packed in a container, I check them off. Then, as the containers are loaded into my truck, they are checked off. 

I also keep a list of things I need to do before the event. I call this my pre-flight checklist. I use this list to make sure batteries are charged, my truck’s GPS is programmed, and the like. 

The Mechanics

For years, I created my lists using a word processor. When it was time to pack, I just printed them out. That works fine, but I now use a paperless method.

I now use an application called Evernote to keep my checklists. My checklists are stored in the cloud, so I can access them from any of my computers and even my cellphone. I can check off items on my phone as I’m packing. After the event, I just go in and un-check the items, and the checklist is ready to go for the next outing.

A portion of a checklist as it looks in the Evernote app on my cellphone
A portion of a checklist as it looks in the Evernote app on my cellphone

You can get a basic Evernote account for free. There are paid options for folks (like me) who need additional capabilities and features.

Some “Pro Tips”

Here are a few lessons I’ve learned over the years:

  • Don’t be too quick to check off an item. If you check off an item before it is physically in the container or loaded into your vehicle, you’ll eventually run into problems. Don’t ask me how I know this; just trust me on this one.
  • After an event, take a few minutes to update your checklist, if needed. Was there something you wish you had brought or should have left at home? Some of my frequently-used checklists have been evolving for decades. 


So there you have it. I know this is a somewhat mundane topic, but checklists have saved my bacon on several occasions. 

73, Craig WB3GCK

2 thoughts on “Checklists for Portable Operations”

  1. Good tips, Craig! I do a simplified version, but I should spend more time at it. You mention it’s saved your bacon on several occasions -well, I’ve forgotten the bacon more than once! Thanks for the post!

    Liked by 1 person

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